How to Post on WordPress Using Microsoft Word – MUO – MakeUseOf


Do you use Microsoft Word to write WordPress posts? Here’s a simple way to blog directly from the application.

Blog on WordPress with Microsoft Word

Using your WordPress blogging editor for the first time can be rather hectic. Having to learn the controls and figure out your way around is not easy. Luckily, you could use Microsoft Word instead of struggling with your blogging site editor.

Here are some instructions to guide you in setting up Microsoft Word to create and edit posts for your WordPress blog.

Set Your WordPress Blog Account to Accept Posts

Before trying to link your blog to your WordPress account, you need to ensure that it will accept any posts from Microsoft Word. Although most new versions of WordPress accept outside posts by default, it is best to confirm the status of your site before proceeding manually.

  1. Go to the Admin settings in your WordPress blog account.
  2. Click on Settings > Writing > Remote Publishing.
  3. Check the XML-RPC.
  4. Click Save Changes.

Method 1: Draft Your Blog Post Account From Microsoft Word

One of the simplest ways to use Microsoft Word for your blog post is to draft it on Word before copying it to your blog’s editor. This method gives you the freedom to format your blog fully before publishing it.

The only downside with this method is that it may not convert some formatting to HTML. However, you can solve this by pasting your text in another editor, such as Google Docs, before copying it into your blog editor.

You could also use HTML cleaning tools to get rid of extra formatting that the blogging editor may not feature.

A better way would be to link your blog account to your Microsoft Word. The process is pretty simple and may save you the trouble of copy-pasting every now and then.

You can either link your Word to a new or existing blog post.

Registering New Blog

  1. Open your Microsoft Word and click on File, then New, and select Blog post. Some versions may require you to click on Create.
    Screenshot of New Microsoft Word Blog Post Window

  2. You can also find it by performing a search using the search bar as shown below.
    New Blog Post

  3. A dialog box will appear asking you to Register a Blog Account.
  4. Click on Register Now. Feed-in all the necessary information as prompted.
    Screenshot of the MS Word Registration Window for New WordPress Page

  5. Alternatively, click on the Blog Post tab, select the blog group and Click on Manage Accounts, then New.
    Screenshot of the Manage WordPress Accounts Window

  6. A New Blog Account will appear. Here, click on the Blog drop-down arrow and select WordPress. Click Next.
  7. Feed-in the required information such as your username, password, and your blog URL.
  8. Change your Picture Options to determine whether you will directly upload the pictures from Word or through your WordPress blog editor.
    Screenshot of the WordPress Picture Option Dialogue Box

  9. Select OK to sign in to your account. Only do this when you are sure of all the details you have provided.
  10. If this does not work, try linking Microsoft Word to your blog by using your account settings. Check out the Dashboard or Admin in your blog. Check out for Remote Publishing.
  1. Open the New Blog Account dialog box in your Microsoft Word and click on your blog provider. For providers that are not listed here, click on Other.
    Screenshot of the MS Word Registration Window for New WordPress Page

  2. Click on Next.
  3. Fill in your account information as prompted. Your data should be accurate. Ensure to use your blog’s username and password.
    Screenshot of the New WordPress Account User Window

  4. Activate the pictures feature by clicking on Picture Options and indicating how you want to upload your images.
  5. Click OK.

Write, Publish, Draft or Edit Your Blog Posts on Microsoft Word

After linking your blog post to your Microsoft Word, you are now ready to draft your content. You can do this by typing your text into the Blog post template you have created. You can also perform other tasks such as editing through these processes below.

Adding Content to Your Blog Post

  1. Select your Blog Post Template.
  2. If you want to apply styles, use the clipboard, enter basic text into your blog post, and click on Blog Post.
    Blog Post Option

  3. On the other hand, if you intend to add media such as hyperlinks, select the Insert tab.
    Insert Items and Pictures to WordPress

  4. Create the title for your blog post.
  5. Place the cursor beneath the title and start typing in your content. You can format it as you wish.
    Sample of the WordPress in Microsoft Word

  6. Add a category to your post by clicking Insert Category.
  7. When done with your post, click Publish.
  8. You could choose to Publish as Draft. This option allows you to preview your blog post and see what it would look like if it went live.

Adding Images to a Post

  1. Set your cursor to the intended picture location.
  2. Select the Insert tab and click on Picture.
  3. Browse the Insert Picture dialog box for the image you want to upload.
  4. Select the image, then Insert.
  5. Use the Picture tools to edit the pictures and change how they appear.
     Add Picture Tools in WordPress Blog

Adding Hyperlinks to Your Blog Post

  1. Select your intended link text.
  2. Click on the Insert tab.
  3. Select Hyperlink.
  4. Type the URL into the Address box.
  5. Click OK.

Edit an Existing Blog Post

If you are working on a lengthy blog post or have to change something from an existing post, it is quite simple.

  1. To edit an existing blog post using Word, go to File, select Open Existing, and choose your existing blog post.
  2. Select the blog post you want to edit and click OK.
  3. You can now edit your blog post as you desire.

Please note that these may vary across various versions of Word. However, you can easily find the necessary controls once you get the basic concept.

Adding Your Feature Image

Adding a featured image to your WordPress blog is one of the few things you cannot do directly from Microsoft Word.

To add a featured image to your blog post, you may have to directly insert it from your WordPress blog account.

Why Use Word to Post to WordPress

Using Word to post your WordPress blogs has a number of advantages. It allows you to work offline before adding your content to the blog account.

This option also allows you to share your blog post with other contributors without giving them access to your WordPress editor. Word also allows you access to special features and graphics such as Word Art.

Use Microsoft Word For Your Blogging Today

Setting up your blog and keeping it running has never been easy. You have to come up with plenty of relevant content and keep your readers hooked. You do not want to spend more time figuring your way around a complicated blog editor.

Using Microsoft Word will help you save plenty of time while maintaining a lovely and relevant blog for your readers.



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About The Author

David Perry (4 Articles Published)

David is your avid techie; no pun intended. He sleeps, breathes and eats tech, specializing in Productivity in Tech, Windows, Mac, iOS, and Android. A 4-year crowned freelance writer, Mr. Perry has helped millions of people via his published articles across various sites. He is adept at analyzing tech solutions, troubleshooting problems, breaking down on your digital update nitty-gritty, boiling down tech-savvy lingo to basic nursery rhymes, and ultimately bringing you interesting tech pieces bound to lock in your interest. So, not sure why they taught you so much on clouds and nothing on The Cloud? David is here to informatively bridge that knowledge gap.

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